Do you have proven experience as an administrative assistant/secretary, preferable in a multicultural working environment? Do you have excellent communication skills, and the ability to handle confidential information? If you’re also a structured, responsible person, then this might be the position for you!

About the position

Perido is looking for an Administrative Assistant to our client, an independent and important agency of the European Union.
You will be working partly from home and partly at the office, minimum 2 days a week, based just north of central Stockholm.

Your daily tasks

In this role, you will provide general administrative and secretarial assistance and support the Section’s processes and workflows.
The administrative tasks include:

• Organization of virtual and face-to-face meetings – as well as drafting minutes for these meetings
• Providing general support by receiving incoming communication to their respective unit, such as mail, phone calls and documentation
• Organizing appointments and helping to maintain calendars
• Assisting with the preparation of business travel
• Responding to queries and requests for information and documentation with a high level of service, tact, discretion and confidentiality
• Drafting and finalizing correspondence and other documentation
• Managing electronic documents
• Supporting the unit’s processes and workflows
• Perform any other task assigned by the supervisor

Your characteristics

To succeed in this role, we see that you have excellent team-working ability and strong interpersonal skills with the ability to communicate with people at all levels within the organization.
You have a high level of responsibility and know how to prioritize and work on several tasks at once.
We think that you can work under pressure, have a high level of discretion and the ability to handle confidential information.
Furthermore, you are a true team player who knows how to communicate efficiently at all levels, internally and externally.

Does this sound like the job for you? If so, please send us your application as soon as possible, we look forward getting to know you!

Note! For this position you need to provide us with a curriculum vitae in English and in the Europass CV template (https://europa.eu/europass/sv).
We also need a letter of motivation, explaining which job specific expertise and personal characteristics you can bring to the job (of maximum 1 page).

Qualifications:

• Experience in organizing meetings, conferences, and business travel
• Service-minded attitude
• Good communication skills
• Thorough knowledge of Microsoft Office, in particular Microsoft Excel
• Excellent command of English, spoken and written

Meritorious

• Previous work experience in a multicultural environment

Contract type and hours

Full time, consulting assignment until 2024-09-30, with the possibility of extension.
Start 2024-06-15.

Application

Please apply on our website perido.se/lediga-jobb/.
Click on the apply button in the job ad and fill in your information and attach your CV.
We recommend that you submit your application as soon as possible as selection is ongoing.
Note that certain information regarding the assignment and/or the client company may have been deliberately disclosed from the advertisement.
If your profile matches what we are looking for, the responsible recruiter will give you all the information you need.

The recruiter responsible for this position is Jennifer Berglund, you can reach her via jennifer.berglund@perido.se.
You can find answers to most questions or concerns at perido.se/vanliga-fragor/.
If you still haven't found the answer you are looking for, you are most welcome to contact us at fraga@perido.se and one of our recruitment communicators will answer you.
Always enter the reference number 34597 in the subject line.
Please note that we only accept applications through our website and that we are unable to provide updates on your application status.

About Perido

Why are we called Perido? It is from the Latin word Peridoneus which means "well matched".
Matching our consultant's competence and career focus with our clients' needs is what we do best! Perido is a consulting and recruitment company in the white-collar sector that helps you to the next step in your career and our vision is for everyone to thrive and be engaged at work.
We have grown steadily since the start in 2003 and have over 1500 employees across the country, of which about fifty works at our offices in Stockholm and Gothenburg.
As a Perido consultant, you become an important part of our organization and you grow together with us by strengthening our clients' organizations with your skills.
Please visit our website www.perido.se for more information.