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Part-time temporary employment/vikarie as Studio Coordinator in Gothenburg

Bitwave, a part of Freemode by Embracer, wants to maintain the familiar and warm small-studio vibe as we grow cautiously.
We want to learn new things and evolve as a studio and our co-workers to level up with us.
Working at Bitwave, you're part of a safe and confident atmosphere.
A positive space where it's encouraged to speak your mind.
We love our jobs, and we want to form a strongly bonded team.

We are looking for a Studio Coordinator for our game studio in the heart of Gothenburg, for a temporary position (vikariat) of approx.
8-12 months.

Quick facts

Scope: Part-time, 16-24h/week

Working hours: Schedule upon mutual decision, during regular working days (Mon-Fri) and working hours (08:00 - 17:00)

Location: Central Gothenburg

Start date: 3/6-2024

Form of employment: Fixed-term employment (temporary position of approx.
8-12 months)

Remote work is not offered, work from office is mandatory.

What we bring to you

  • A great studio at Kungsgatan, at the center of Gothenburg.
  • Flexible working hours
  • Occupational pension (Tjänstepension)
  • Wellbeing allowance (Friskvårdsbidrag)
  • Multiple insurance plans
  • Possibilities to attain professional development certificates
  • Internal and external events, celebrations, parties
  • Gaming nights at the office

What you bring to us:

  • Punctuality and reliability
  • Flexibility and the ability to prioritize new tasks as they come in
  • Interpersonal communication
  • Strong attention to detail
  • Working knowledge of office equipment
  • Thorough understanding of office management procedures
  • Excellent organizational and time management skills
  • Analytical abilities and aptitude in problem-solving
  • Excellent written and verbal communication skills
  • Proficiency in MS Office
  • Proficiency in English language, and a minimum of basic knowledge in Swedish language
  • Eagerness to learn new skills and programs
  • Solution-oriented approach
  • Prior experience in administrative work is a plus!

Your role

As the Studio Coordinator, you will have an important role in the company, by taking on operational and administrative tasks.

You will work independently to maintain a healthy workspace, not only by managing the office space, but also by managing internal HR and finance tasks and by ensuring the communication of these efforts with stakeholders.
This means that you will support your colleague in various areas and maintain close communication with the HR & Economy departments in our parent company.

  • Overseeing and supporting all administrative duties in the office and ensure that the office is operating smoothly, remains tidy and organized
  • Resolving office-related malfunctions and responding to requests or issues
  • Managing office supplies inventory and placing orders as necessary
  • Executing clerical tasks such as greeting visitors, answering and directing phone calls, receiving and sorting incoming mail and deliveries, and managing outgoing mail
  • Developing office policies and procedures, and ensuring that they are implemented appropriately
  • Assisting with office layout planning and changes in the office, and with managing and maintaining IT infrastructure
  • Managing the office budget
  • Identifying opportunities for process and office management improvements, designing and implementing new systems
  • Updating paperwork, maintaining documents, and word processing
  • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
  • Assisting coordination of events
  • Continuous communication and synchronization with the Economy and HR Managers
  • Processing invoices and registering expenses
  • Handling the inhouse part of the time reporting and salary processes

Looking forward to hearing from you!

Bitwave AB

Kungsgatan 18
Marcus Karlsson Drake
publicerad: 2024-04-02
Administratör/Administrativ assistent
6 månader eller längre
start: Vanlig anställning
Fast månads- vecko- eller timlön
Fast månads- vecko- eller timlön
sista ansökningsdag: 2024-05-02
erfarenhet: nice to have skill:Receptionsvana
must have skill:Facilities Management
nice to have skill:Ekonomisk terminologi
nice to have skill:Fortnox, affärssystem
must have language:Engelska
nice to have language:Svenska
nice to have work_experience:Administratör/Administrativ assistent - erfarenhet efterfrågas